Resources Management

The Department of Resources Management is responsible for establishing and implementing the human, financial and information technology resources policies required by the Organization to carry out its activities efficiently. The Department: (a) establishes and implements policies to ensure sound financial and personnel management; (b) formulates financial and budgetary proposals for their dissemination to internal and external stakeholders; (c) coordinates administrative, information technology, personnel and financial policies; and (d) assists the Director General in making overall management decisions.

The Department's objectives are to: (a) be responsive to the needs of operations and Field Offices with a focus on internal controls to ensure that both human and financial resources are utilized in an economic, effective and efficient manner; (b) ensure that IOM Member States are informed and kept up to date with key administrative, budget and financial issues; and (c) maintain regular dialogue with IOM Member States through informal and formal meetings of the governing bodies.

The financial, human and information technology resources management functions are collectively responsible for the Organization's administrative, personnel and financial policies and assist the Director General in making overall management decisions.

The Department of Resources Management is composed of five divisions and two units, as follows:

    (a) Human Resources Management Division;
    (b) Information Technology and Communications Division;
    (c) Accounting Division;
    (d) Budget Division;
    (e) Treasury Division;
    (f) Common Services Unit; and
    (g) Staff Travel Coordination Unit.

The Human Resources Management Division is responsible for: (a) developing and implementing human resources management policies to support the IOM Strategy and the Organization's structure, as well as its operational activities through the selection, recruitment, retention, evaluation and professional development of competent and motivated staff; (b) establishing and maintaining conditions of service, benefits and entitlements, job classification and social security with reference to the United Nations common system; and (c) ensuring adherence to the established Staff Regulations and Rules and related policy instructions and guidelines.

The Division ensures that IOM's most valuable resources, its staff members, are in appropriate posts and remunerated adequately, have their performance assessed fairly and are given the opportunity to further develop their careers. The Division undertakes mobility planning for staff, through, inter alia, rotation and other selection and placement options.

The Division oversees an inter-divisional function related to staff welfare and provides advice to the IOM management on the development, implementation and maintenance of policies to reduce stress in the workplace and to enhance better working conditions aimed at improving the quality of the work environment for all IOM staff. It also provides resources for staff counselling, emergency deployment preparation, debriefing and peer support.

    The Staff Development and Learning Unit (SDL) under the Human Resources Management Division, is responsible for the assessment of IOM's staff development and learning needs and the design and implementation of adequate staff development facilities through training courses. The Unit is also responsible for the development and maintenance of the Staff Evaluation System.

The Human Resources Management Division is responsible for maintaining an efficient and cost-effective staff insurance package in IOM and provides technical support in negotiations on premiums with insurance companies.

The Information Technology and Communications Division is responsible for directing, planning and implementing a global information technology and communications architecture, as well as information systems and processes to support the administration and operations of the Organization. The Division establishes and maintains information technology policies and standards, including information security. It provides necessary guidelines and benchmarks for the information technology infrastructure and ensures that policies are in place to protect information confidentiality and integrity. The Division prioritizes, in coordination with senior management, information technology-based initiatives.

The Financial management of the Organization is administered through the Accounting, Budget and Treasury Divisions.

The Accounting Division is responsible for monitoring, analysing and reporting on the financial position and financial performance of the Organization. It prepares financial statements and reports; develops and implements accounting policies and procedures; establishes data integrity review mechanisms; controls accounting master data structures within PRISM; and liaises with auditors on accounting issues and concerns.

The Budget Division is responsible for preparing the Organization's annual Programme and Budget and related documents, provides advice on budgetary matters and establishes guidelines and procedures for preparing Field Office and project budgets. The Budget Division provides guidance in ensuring that all institutional requirements are incorporated in budgets and prepares the assessment scale used to calculate Member States contributions to the Administrative Part of the Budget. The aim of the Division is to ensure that all costs are appropriately budgeted to meet the objectives of the Organization's activities within the limits of available resources.

The Treasury Division is responsible for providing effective cash management for the Organization's funds to ensure optimum yield and operational liquidity. This is achieved by managing the short-term investment of funds according to anticipated incomes and expenditures and financial market conditions. The Treasury Division also develops strategies to harness global IOM treasury data to assist cash and foreign exchange management and related reports; formulates and recommends policies concerning disbursements, foreign exchange and investments; strengthens and incorporates appropriate treasury controls; and establishes effective banking relationships across the Organization in order to ensure local liquidity that will facilitate effective implementation of IOM's operations.

The Common Services Unit is responsible for establishing guidelines for the purchase and maintenance of office supplies and equipment for Headquarters and for specific programmes; protecting IOM Headquarters inventory; ensuring the general maintenance of the Headquarters building; and handling security matters at Headquarters.

The Staff Travel Coordination Unit is responsible for ensuring the application of appropriate rules and directives pertaining to official travel. It is responsible for the global coordination of travel arrangements and the issuance of tickets to ensure that these are done in the most economical and efficient manner under the terms of agreements drawn up between IOM and airline companies worldwide. It also deals with travel and visa-related issues.