Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the overall supervision of the Head of Manaila Supply Chain Unit (MSCU) and the direct supervision of the National Supply Chain Officer, and in close coordination with the relevant units at Supply Chain Division and HQ, the successful candidate will be responsible and accountable for promoting the implementation of Supply Chain risk management and compliance systems, structures and procedures, make recommendations to the Head of the Business Policy and Systems Unit (BPSU) for risk treatment action plans, SCM compliance reviews and implementation actions. The successful candidate also supports Head of BPSU to develop SCM learning framework, identify relevant training programmes and materials, facilitating trainings and coordinating knowledge sharing activities for IOM offices.
Core Functions / Responsibilities
- Support the identification and assessment of risks within the supply chain processes as well as at RO and CO level in close coordination with Risks Department and SCD units.
- Assist in the development of risk mitigation initiatives, monitor and adhere to the supply chain standards, regulations and policies, i.e. Delegation of Authority, etc. in coordination with relevant SCD units.
- In coordination with relevant SCD units, ERP and other data sources, identify areas of non-compliance, suggest and implement corrective actions.
- Support the development of SCM learning framework, monitor implementation, collect statistics, impact assessment of the knowledge sharing activities on SCM activities in IOM.
- Coordinate SCD advisory helpdesk, timeliness and quality of the responses by different subject matter experts.
- Provide recommendations to BPSU Head on tools and mechanism to monitor compliance of IOM offices with SCM regulations, processes, sustainability practices, etc.
- Proactively contribute to initiatives on the enhancement of adequate internal control systems with clear accountabilities.
- Facilitate the development of Standard Operating Procedures (SOPs) by collecting feedback and inputs from relevant units.
- Assess information/training needs and prepare and deliver training programmes or information sessions for colleagues and partners in the office to enhance understanding of risk management and compliance with IOM policies, rules, regulations and procedures.
- Perform such other duties as may be assigned.
Education
- Bachelor’s degree in business/public administration, supply chain, compliance, or other relevant field with five years of relevant professional experience; or
- High school diploma with seven years of relevant professional experience.
- Completion of professional qualification from an internationally recognized body such as CIPS (at least CIPS Level 2) or equivalent level of other UN-wide recognized certifications, will be an advantage.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- At least five years of experience in procurement or other supply chain management pillars.
- Experience in risk and knowledge management (desired).
- Demonstrated knowledge of internationally recognized supply chain standards, with the particular focus on international procurement techniques used in contracting for a diverse range of goods and services.
- Extent and relevance of experience in providing support and guidance to requisitions and supply chain staff on the range of supply chain aspects with the particular focus in procurement and logistics.
- Knowledge of and working experience with Enterprise Risk Management frameworks.
- Knowledge of and working experience of Internal Control Frameworks, systems, and reviews (desired).
- Exposure to and experience in UN or humanitarian field operations and emergencies in various geographical locations and multiple functional areas (desired).
Skills
- Demonstrated ability to act independently and exercise sound judgment.
- Ability to work under pressure.
- Demonstrated ability to prepare clear and concise reports in English.
- Demonstrated ability to effectively communicate (both oral and written).
- Ability to use software to gather, collate, analyse, and present complex information.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage
Demonstrates willingness to take a stand on issues of importance.
Empathy
Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.
FEES
IOM does not charge any fees at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.