• VN 009/2024 Payroll Administrator

  Candidates
  Open to Internal and External Candidates
• Job classification
  General Service Staff
• Grade
  G-5
• Duty station
  Manila (Global) Administrative Centre (MAC)
• Location
  Manila
• Type of Appointment
  Fixed term, one year with possibility of extension
• Closing Date
  26 Apr 2024
• Duration of Assignment
  One year with possibility of extension
• Salary
  Php 799,973.00 per annum net of taxes

Context

Under the overall supervision of the Payroll Manager and the direct supervision of the National Payroll Officer, the successful candidate will support the unit in the timely and accurate processing of the payroll for locally recruited staff worldwide.

Core Functions / Responsibilities

1. Check the accuracy and validity of input calculations/coding to ensure that such entries are in line
   with staff and financial rules and/or other administrative issuance.
2. Input payments and deductions received from offices into the system based on official documentation, including approved terminal emoluments.
3. Assist in the validation of changes in salary scales, allowances and other payroll master data.
4. Input and verify banking details for new staff and subsequent changes therein in the ERP payroll
   module.
5. Follow-up with offices for any necessary adjustments, corrections, other appropriate action in time for the next payroll run.
6. Provide relevant payroll reports to missions.
7. Liaise with focal points for any payroll-related matters.
8. Update projectization percentages sent by Offices, if and when required. Reconcile with relevant unit/s the projectization discrepancies to ensure staff costs are correctly charged to projects.
9. Update statistical reports and queries; check electronic data output and take corrective measures in case errors are identified. These involve payroll reports, earnings and deduction registers, pay slips, and payment details.
10. Reconcile accounts monthly or periodically by monitoring and clearing open items related to staff members entitlements, follow up with the staff members to ensure prompt recovery of any amounts due to the organisations.
11. Work closely with colleagues in the unit to promptly address queries, concerns, and issues related to staff salary.
12. Run and verify reports, prepare calculations, make/amend data entries, propose actions and changes to supervisor as required.
13. Stay abreast of changes in human resources policies as they relate to benefits and allowances.
14. Takes action from planned, unexpected or exceptional changes in relevant policies which alter the usual business processes.
15. Ensure proper electronic filing.
16. Perform other related duties as required.

Education

• Completed university degree in Finance, Accounting or a related field from an accredited academic institution with three (3) years of relevant work experience; or,
• High-school diploma with five (5) years of relevant work experience.
• Certification as a Certified Public Accountant (CPA) an advantage.

Experience

• Experience in direct payroll functions, preferably in a corporate payroll operation with knowledge of banking and accounting systems, generally accepted accounting principles, business risk controls.
• Experience with SAP HR and payroll system and applications, an advantage.
• Thorough working knowledge of payroll systems and procedures, salary calculations and accounting made through payroll systems.
• IT-ERP (Enterprise Resource Planning) Functional Knowledge an advantage.
• High level of computer literacy.

Languages

For this position, fluency in English is required. Knowledge of a second official UN language is desirable.

How to apply

Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.