Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the direct supervision of the Senior Resources Management Officer (SRMO), DFM Emergency Support Unit (ESU) in Headquarters (HQs) and the administrative supervision of the Chief, Manila Financial Services (MFS), the successful candidate will support ESU in managing the resources management (RM) functions of Country Offices (hereinafter referred to as COs) in L3 Emergencies and / or implementing global projects and the Department of Operations and Emergencies (DOE) in HQs.
Core Functions / Responsibilities
- Supervise the Senior Resources Management Assistants and functions of Manila Emergency Support –(MES) in provision of resources management support to COs in L3 Emergencies and /or implementing global projects and DOE in HQs
- Support and guide COs and program staff on best practices, Instructions (IN), Financial Management Rules and Procedures (FMRP) and other institutional policies and procedures pertaining to resources management.
- Support the financial monitoring of assigned HQ projects from activation to preparation of final financial report for submission to the donors.
- Support monthly staff projectization for assigned HQ staff and monitor budget availability for Crisis Management Support (CMS) and assigned HQ projects.
- Verify and provide guidance on the periodic reports, updates and monitoring files prepared by MES for L3, assigned global projects and staffing.
- Review and provide feedback on donor financial reports prepared by MES before submission to HQFINREP for endorsement. Prepare the monthly L3 Financial and HR Dashboard.
- Review and endorse budget proposals for L3 projects in the absence of the Resources Management Officer (L3).
- Support the Resources Management Officer Cash Based Initiative and Implementing Partners (CBI and IP) in development and dissemination of resources management policies, operational guidance, instructions, tools and analytical frameworks aimed at ensuring the technical integrity of cash-based programmes in accordance with IOM’s regulations, rules, policies and procedures.
- Propose improvements on internal control mechanisms to ensure compliance with IOM regulations, rules and procedures, safeguard the Organization’s assets and prevent waste and fraud.
- Contribute towards reviewing and providing feedback on relevant guidelines, SOPs, draft instructions, etc.; draft and maintain internal guidance and SOPs for tasks carried out by ESU in relation to L3 emergencies and support to assigned HQ projects.
- Support in capacity building and knowledge sharing activities, through development of relevant presentations and training materials and conducting workshops / trainings.
- Assist in compiling relevant information for internal and external institutional reporting for various purposes as required (UN OCHA Financial Tracking Service - FTS, Grand Bargain, CBI, etc.).
- Maintain and update information on the ESU page on IOM Intranet Portal.
- Assist DFM-ESU with the projectization of staff salaries, including consultants, consistent with IOM’s projectization criteria.
- Prepare various regular and ad hoc reports for DFM-ESU.
- Perform any other duties that maybe assigned in relation to support to MAC and DFM ESU.
Education
- University degree in Accounting, Business Administration, Finance or a related field from an accredited academic institution, with four years of relevant professional experience;
- Must be Certified Public Accountant (CPA) or Certified Management Accountant (CMA) or its equivalent.
Experience
- Supervisory experience.
- Relevant experience preferably in project monitoring and tracking, administrative and finance functions.
- Experience in audit an advantage.
- Sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles, business risk controls, and audit/review procedures.
- Proficiency in MS Office and Web based applications.
- Excellent communication, interpersonal and writing skills.
- Sound knowledge of financial rules and regulations.
- Sound knowledge of International Public Sector Accounting Standards (IPSAS).
- Good analytical and problem-solving skills.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion & respect for diversity
- Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
- Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
- Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
- Challenges prejudice, biases and intolerance in the workplace.
Integrity & transparency
- Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
- Delivers on commitments; manages the organization’s resources reliably and sustainably.
- Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
- Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
- Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
Professionalism
- Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
- Seeks to raise professional standards in self and others through daily work and activities.
- Adapts quickly to change and is decisive and versatile in face of uncertainty.
- Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Core Competencies
Accountability
- Accepts personal responsibility for quality and timeliness of work.
- Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
- Operates in compliance with organizational regulations and rules.
- Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.
Communication
- Presents information using language and sequence of ideas that is easy for recipients to understand.
- Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
- Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
- Listens carefully and genuinely to the views and positions of others; acts on received information.
Managing and sharing knowledge
- Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
- Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
- Puts new learning into practice and draws on diverse sources of ideas and inspiration.
- Contributes to the identification of improvements to work processes and assists in implementing them.
Teamwork
- Establishes strong relationships with colleagues and partners; relates well to people at all levels.
- Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
- Willingly puts in extra effort without being asked and adopts a "hands-on" approach whenever necessary to achieve team objectives.
- Coordinates own work with that of the team to meet agreed priorities and deadlines.
Delivering results
- Produces quality results and provides quality services to clients.
- Meets goals and timelines for delivery of products or services.
- Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
- Shows understanding of own role and responsibilities in relation to expected results.
Managerial Competencies
Leadership
- Proactively develops strategies to accomplish objectives and empowers others to translate vision into results.
- Provides clear vision, direction and purpose and charts a clear course to achievement.
- Does not accept the status quo; drives for improvement and change, inspiring others to embrace it.
- Builds positive influence across the wider organization and strategic relationships with external stakeholders.
Empowering others & building trust
- Encourages individuals to take initiatives and responsibility for putting new ideas/activities into practice and making them work.
- Supports teams to succeed, devoting dedicated time to empowering people through coaching and mentoring and sharing expertise/knowledge.
- Inspires enthusiasm and a positive attitude in people towards their work and contribution to the Organization’s success.
- Promotes autonomy and empowerment throughout the Organization.
Strategic thinking & vision
- Always works with an orientation to the future, encouraging others to consider the Organization’s medium and long-term strategy when setting departmental objectives.
- Steps back from operational issues to focus on a long-term direction for the area of responsibility.
- Identifies strategic issues and risks that may impede the delivery of the Organization’s strategic objectives and addresses concerns in a timely manner to gain buy-in from stakeholders.
- Generates and communicates broad and compelling organizational direction inspiring others to pursue that same direction.
How to apply
Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.