• Candidates
    Open to External Candidates
  • Job classification
    General Service Staff
  • Grade
    Ungraded
  • Duty station
    Manila (Global) Administrative Centre (MAC)
  • Location
    Manila
  • Type of Appointment
    Special Short Term-Ungraded
  • Closing Date
    25 Apr 2024
  • Duration of Assignment
    Six months
  • Salary
    Php 70,000.00 per month net of taxes (all-inclusive salary)

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context

Under the overall supervision of the Payroll Manager and the direct supervision of the National Payroll Officer, the successful candidate will act as a payroll specialist to support the unit in the timely and accurate processing of the payroll for locally recruited staff worldwide.

Core Functions / Responsibilities

  1. Run the payroll for all locally recruited staff worldwide.
  2. Generate and provide relevant payroll reports to mission focal points after each run for their review, correction, and other relevant actions; and make sure all = necessary actions are acted upon for the payroll run.
  3. Generate and verify the final payroll reports for approval and closing of the payroll period. Provide relevant reports to missions for file.
  4. Generate and review/reconcile the final accounting file.
  5. Ensure that separations are cleared and accountabilities are settled before release of the final payments.
  6. Check the accuracy and validity of input calculations/coding to ensure that such entries are in line with staff and financial rules and/or other administrative issuance.
  7.  Maintain statistical reports and queries; check electronic data output and take corrective measures in case errors are identified. These involve payroll reports, earnings and deduction registers, pay slips, and payment details.
  8. Reconcile accounts monthly or periodically by monitoring and clearing open items related to staff members entitlements, follow up with the staff members to ensure prompt recovery of any amounts due to the organisations.
  9.  Work closely with colleagues in the unit to promptly address queries, concerns, and issues related to staff salary.
  10. Run and verify reports, prepare calculations, make/amend data entries.
  11.  Stay abreast of changes in human resources policies as they relate to benefits and allowances.
  12. Perform other related duties as required.

Education

  • Completed university degree in Finance, Accounting or a related field from an accredited academic institution with four (4) years of relevant work experience; or
  •  High-school diploma with six (6) years of relevant work experience.
  • Certification as a Certified Public Accountant (CPA) an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

  • Experience in direct payroll functions, preferably in a corporate payroll operation with knowledge of banking and accounting systems, generally accepted accounting principles, business risk controls.
  • Experience with SAP HR and payroll system and applications, an advantage.
  • Thorough working knowledge of payroll systems and procedures, salary calculations and accounting made through payroll systems
  •  IT-ERP (Enterprise Resource Planning) Functional Knowledge an advantage.
  •  High level of computer literacy.

Languages

For this position, fluency in English is required. Knowledge of a second official UN language is desirable.

Values

Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Demonstrates willingness to take a stand on issues of importance.

Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies

Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Continuously seeks to learn, share knowledge and innovate.

Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

How to apply

Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.

FEES

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.