Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the overall supervision of the Chief, Manila Human Resources Operations (MHRO), and direct supervision of the Payroll Manager, the successful candidate will be responsible for the administrative tasks related to the needs of the MHRO Payroll unit.
Core Functions / Responsibilities
- Draft routine correspondence; consolidate tables, reports, presentations, publications, and other documentation.
- Enter, retrieve, structure and update selected information and data from various sources (e.g., Intra-/Internet, SharePoint, office files, etc.); present results in standard format.
- Initiate, view, and track a variety of administrative transactions in the computerized financial / travel / human resources systems.
- Support the organization and administration of meetings, workshops, and events (e.g., arranging for meeting rooms, communication platform (MS Teams, Zoom etc.) links and other facilities.
- Liaise with commons services and procurement units to ensure availability of office supplies and appropriate maintenance of office equipment.
- Perform other duties as required.
Education
- Bachelor’s degree in business administration or related fields from an accredited institution with two (2) years of relevant professional experience; or,
- High school diploma with four (4) years of relevant experience.
Experience
- Prior work experience with international humanitarian organizations, non-government, or government institutions/organization in a multi-cultural setting in the area of administrative/executive support is an advantage.
- Excellent communication and team collaboration skills.
- Punctuality
- Proficient in Microsoft Office applications e.g. One Drive, MS Teams, Word, Excel, PowerPoint, Outlook.
- Attention to detail, ability to organize electronic files/paperwork in a methodical way.
- Discreet, details and clients-oriented, patient and willingness to learn new things.
- High level of computer literacy.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested candidates are invited to submit their applications online by clicking on the APPLY button and completing the profile registration.