Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context
Under the general supervision of the Head, IOM Pension Administration, in coordination and direct supervision of the National Pension Administration Officer, the successful candidate will be responsible for the following functions:
Core Functions / Responsibilities
- Closely collaborate with IOM-UNJSPF (UN Joint Staff Pension Fund) participants and HR Personnel Administrators in obtaining, collating, verifying participant’s record vis-à-vis HR and UNJSPF data.
- Coordinate with HR personnel to maintain UNJSPF numbers in PRISM and request copy participants contract for verification on eligibility to participate.
- Run data extraction and reports related to UNJSPF items from the PRISM (SAP) data base.
- Send communications to participants in completing the Participant Personal Data and other required forms.
- Receive and verify data submitted by participants, abstract required data and prepare the corresponding reports to the United Nations Joint Staff Pension Fund (UNJSPF) in registering and/or updating participants’ records.
- Request assistance to HR personnel in maintaining and reconciliation of participant’s information in PRISM parallel to the provided supporting documents.
- Follow up on incomplete or missing data of participants with missions and/or directly from participants.
- Prepare and dispatch documents/reports of participants to be submitted to UNJSPF.
- Maintain electronic and physical filing system of participant’s record.
- Make inventory list and follow-up of pending cases and documents for submission to UNJSPF.
- Track changes in UNJSPF participant’s personal record, marital status and additional dependents via PRISM and in preparation of the IPAS data requirements.
- Coordinate with Separated UNJSPF participants in obtaining separation documents.
- Monitor pending cases for UNJSPF benefits/payment.
- Draft routine general or administrative correspondence, reports, etc. on own initiative and correspondence according to instructions given by supervisor.
- Exercise strict confidentiality concerning the disclosure of information to third parties.
- Perform other related duties as may be required.
Education
- University degree in the field of Administration, Human Resources or its equivalent relevant field or a related field from an accredited academic institution, with three (3) years of relevant professional experience.
Experience
- Relevant HR/administrative or finance experience in the application of social security schemes with respect to pensions, benefits and entitlements in a government or an international organization, preferably in a UN environment participating in the UNJSPF.
- Experienced in data verification, rules interpretation and implementation.
- Good analytical and problem-solving skills; have keen eye for details.
- Experience in SAP/Oracle an advantage.
- Familiarity with UN Joint Staff Pension Fund (UNJSPF) or similar pension system, an advantage.
Languages
For this position, fluency in English is required. Knowledge of a second official UN language is desirable.
Values
Inclusion and respect for diversity
Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Accountability
Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managing and sharing knowledge
Continuously seeks to learn, share knowledge and innovate.
Teamwork
Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
How to apply
Interested applicants may send their applications to hrmanila@iom.int no later than 21 Nov 2023. VN Number and Position Title (VN 159/2023 – Pension Administration Assistant) should be specified in the SUBJECT field.
For internal candidates, please send in your updated CV and cover letter using your IOM email account for your application to be considered valid.
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.